Executive Assistant to CEO

We are seeking a high-caliber professional to act as the primary support pillar for our CEO at our Malad West Head Office. This pivotal role requires a proactive individual who can masterfully handle complex calendars, strategic communication, and cross-functional project tracking in a fast-paced corporate environment.

• Precisely manage executive calendars, scheduling high-level meetings, appointments, and global travel arrangements.
• Prepare comprehensive agendas, professional presentations, reports, and detailed briefing materials for leadership.
• Serve as the central point of contact between the CEO and internal/external stakeholders with utmost professionalism.
• Coordinate board sessions, corporate events, and leadership summits effectively.
• Screen and prioritize all incoming correspondence, including emails and calls, ensuring critical issues are addressed.
• Monitor action items and deadlines, ensuring robust follow-ups on all strategic initiatives.
• Provide end-to-end support for cross-functional projects and organizational initiatives.
• Handle expense reporting and assist in tracking departmental budgets and financial documents.
• Continuously optimize administrative workflows to enhance executive productivity.

• Bachelors degree or equivalent professional qualification.
• Proven experience of 45 years specifically as an Executive Assistant or in a similar high-level support role.
• Exceptional command over written and verbal English and Hindi (Gujarati is a plus).
• Advanced proficiency in MS Office, Google Workspace, and modern calendar management tools.
• Demonstrated ability to maintain high levels of discretion, judgment, and professionalism.
• Strong multitasking capabilities with the ability to navigate a fast-paced work culture.
• Preferred experience in supporting C-level executives and using project tools like Trello, Asana, or Notion.

• Highly competitive annual salary package (15 to 25 LPA).
• Standard statutory benefits including Provident Fund (PF).
• Permanent position within a reputable organization.
• Opportunity to work directly at the corporate Head Office in a leadership-adjacent role.

Immediate joiners or candidates with a notice period of 15 days will be given top priority. This is a full-time, in-person role at Malad West.